Assistant (m/f/x) Executive Office

Assistant (m/f/x) Executive Office Job ID 12-200326

Do you have several years of professional experience as an assistant in the financial services environment? Are you a specialist in travel management and organization? If so, we look forward to receiving your application! We are immediately recruiting for a bank based in Frankfurt, for the role of an Assistant (m/f/x) Executive Office.

Your Benefits:

• Permanent Employment Contract
• The option of being taken on
• Individual training & further education Opportunities
  
• Modern & bright offices in the city center
• Working in an international fast-paced environment

Your Tasks:

• Organize and coordinate the logistics for board member meetings, including booking meeting rooms, arranging virtual meeting details, and managing diaries
• Coordinate with the offices of directors to schedule meetings and monitor director interactions
• Serve as a local contact for senior executives visiting the Frankfurt office
• Coordinate a high volume of domestic and international travel and process expense reports promptly while adhering to internal policies and procedures
• Manage a variety of vendor-related administrative tasks, such as invoice processing and oversight of vendor management
• Offer administrative assistance to colleagues within the International Management and Corporate Communications divisions
• Conduct general tasks such as preparing correspondence, organizing files, entering data, updating contact lists, processing documents and assembling pre-meeting materials
• Maintain an understanding of the firm's policies and procedures, and learn how to utilize the key tools and applications

Your Profile:

• A minimum of three years' experience in a PA, Executive Assistant, or administrative support role within a comparable professional office setting is required
• Skilled in communicating with individuals at all levels, including C-Suite executives
• Excellence in multitasking, written and verbal communication, and organization is essential
• Capacity to thrive in a fast-paced environment with varied activities and the ability to assist managers and the EO structure
• Proficiency in Word, Excel, Outlook, and PowerPoint
• Fluency in English, Proficiency in German is optional

Die Amadeus Fire AG bringt als spezialisierter Personaldienstleister jeden Tag Fach- und Führungskräfte aus dem kaufmännischen und IT-Bereich mit nationalen und internationalen Unternehmen zusammen. Nutzen Sie unsere persönlichen Kontakte zu Arbeitgebern bundesweit! Wir empfehlen Sie an unsere Kunden weiter und erleichtern Ihnen damit den Einstieg ins Unternehmen!

For a first confidential contact please do not hesitate to call Teresa Oberle (Phone +49 (0) 69 96876-238)

Amadeus Fire AG
Zentrale Frankfurt
Hanauer Landstraße 160
60314 Frankfurt